It is the mission of the Downtown Troy Farmers Market to enhance and promote local farmers and businesses in order to encourage local buying of their products.
Downtown Troy (on South Cherry St. between W. Main St. and W. Franklin St.)
The Market will be open on Saturday mornings beginning June 10th, 2017 and each Saturday morning thereafter through October 7th, 2017. Hours of operation are 9:00 a.m. to Noon. Vendors will be permitted to begin set up at 7:45 a.m. and must vacate no later than 12:30 p.m. No vehicles will be allowed to enter the market area after 8:30 a.m. Vendors must be set up and ready to sell by 8:45 a.m. Market will be open rain or shine. Exceptions for severe weather, i.e. lightning, tornado warning, etc. will be at the discretion of the Market Manager and adhered to by all vendors.
GENERAL TERMS AND CONDITIONS:
- All people desiring to sell items at the Downtown Troy Farmers Market will submit a completed Farmers Market Application/Inventory list on a form provided by the Market and each person must execute this Agreement indicating they have read, understand and agree to abide by the rules of the Market.
- Only approved local farmers, growers, cottage producers, family members, partners, or employees may sell at the Downtown Troy Farmers Market (“Market”).
- The submitted application/inventory list will be reviewed and approved by the Market Manager. Only those items listed on the Vendor’s application may be sold.
- Modifications to the list will be permitted if submitted in writing 7 days prior to the first date of sale and approved by the Market Manager.
- No vendor shall smoke tobacco, drink alcohol and/or possess any controlled substance while at the Market.
- No firearms allowed.
- Vendors are not allowed to bring pets; we have a NO PETS policy.
- All vendors will adhere to the health regulations of the Miami County Health Department. All fees in regard to this are the responsibility of the vendor. (Note – the food exemption form is no long required).
- Vendors are individually responsible for conforming to all city, state, and federal laws including the securing of any licenses required in connection with the operation of your Market space. Nonconsumable items are subject to sales tax. The Market Manager may remove products in violation of the Market rules, or city, state, or federal law.
- Scales must be inspected and sealed by the Ohio Department of Consumer Affairs and approved by your County Office of Weights and Measures. Unsealed or unregistered scales may be subject to confiscation by the County Inspector.
- Each vendor is responsible for collecting and remitting their own sales tax.
- Vendors will be required to carry the appropriate individual liability insurance for operation of their business at the Market. Vendors are required to maintain both property and product liability insurance in the amount of at least one million dollars ($1,000,000). Vendors are asked to submit a copy of any policy, addendum, rider, or certificate proving liability insurance coverage and naming Troy Main Street, Inc., as a certificate holder and an additional insured to Troy Main Street, Inc.
- Vendor will indemnify and hold harmless Troy Main Street, Inc., and its members, trustees, directors, employees, agents, and managers for, and will pay to Troy Main Street, Inc. the amount of any loss, liability, claim, damage (including incidental and consequential damages), expense (including costs of investigation and defense and reasonable attorneys’ fees) arising, directly or indirectly, from or in connection with Vendor’s display and sale of produce and other merchandise at the location in Troy, Ohio as arranged by Troy Main Street, Inc.
- Vendors must be courteous and honest at all times. Any disagreements with other Vendors, Market Managers, and/or customers must be brought to the attention of the Market Managers as soon as possible for resolution. Any dispute must be handled in a respectful manner. Failure to adhere to these principles may result in suspension or termination of the Producer’s privilege to sell at the Market.
- The use of online social media, including Facebook, LinkedIn, MySpace, Twitter, blogs, and other social media, existing or created after the date of this agreement, to air grievances, vent frustrations, or resolve disputes is inappropriate and harms the reputation of the Market, Vendors, and other participants. Use of online social media to air grievances, vent or otherwise disparage other Vendors, Market Managers, or customers may result in suspension or termination of the Vendor’s privilege to sell at the Market.
- Any vendor that has been suspended or terminated shall forfeit all prepaid rent.
- The Market reserves the right to approve/disapprove and/or dismiss vendors upon time of application or at any time during the Farmers Market season when its sole judgment is that the vendor no longer meets the needs of the Market or that the vendors’ presence at the Market will be adverse to the mission of Troy Main Street, Inc. or that the Vendor, its employees, owners, or agents have conducted themselves in a manner deemed by Troy Main Street, Inc., at its sole discretion, to be contrary to the mission of Troy Main Street, Inc. Vendors’ fees will not be reimbursed if the vendor has been dismissed.
- Vendors must grow or produce at least 75% of the products they sell. Any items not homegrown must be CLEARLY labeled as such.
- Products allowed include FRESH, HIGH QUALITY fruits, vegetable, herbs, honey, jams and jellies, baked goods, flowers, bedding plants, potted plants, locally handmade soaps, candles, crafts and other items approved by the Market Manager. Electrical service is limited. If you require electricity, that must be stated on your application. Therefore, items such as eggs, meat, cheeses and other items requiring refrigeration will be at the discretion of the Market Manager and the Miami County Health Department. Products will be reviewed on market days to insure compliance.
- All products must be described and labeled truthfully. Packaged food should be properly labeled with name of product, ingredient list (if more than one ingredient), name and address of where food was prepared and net weight, volume or numerical count. A certified scale must be used for items being sold by the pound.
- The Market reserves the right to inspect or spot-visit any establishment, with advance notice if possible, as necessary throughout the season. Visits will be made only with a Vendor representative present unless otherwise permitted. Failure to allow an inspection will constitute a violation of Market rules.
- Prepared foods must be in accordance with applicable local, state and federal regulations. Vendors must send a copy of their food licenses (where applicable and required) with the application.
- Downtown Troy Farmers Market Management reserves the right to refuse acceptance of any vendor or item not in compliance with these rules. If a vendor refuses to remove an item as requested due to non-compliance, future involvement in the market will be prohibited.
- Vendors cannot resell items produced by another Downtown Troy Farmers Market vendor without written permission from the product originator.
- The Market Manager will investigate any written or oral complaints filed with the Market concerning products offered for sale. If a complaint is valid, this may result in expulsion from the Market for the remainder of the selling season. In such cases, no refund will be made for the Market fees paid to date.
- Parking will be in assigned areas. All alleys and fire hydrants must be accessible and free movement through the market is to be maintained at all times. You will receive notification of your assigned selling space upon arrival at the Market.
- Signs: Farmers/vendors must clearly display their market permit, the name of their farm/business and post prices for each item being sold. Banners will be permitted but only as large as the tent being used. No signage will block or inhibit the neighboring vendor.
- Trash and garbage removal will be the responsibility of each vendor for their selling area. Operation of your stand must be in a safe, sanitary and neat manner.
- All vendors must be registered with the Downtown Troy Farmers Market and you will not be allowed to set up until your registration has been approved. Submission of a registration is not automatic approval. You will be notified by the Market Manager of your acceptance. NO SAME DAY REGISTRATION WILL BE PERMITTED.
- Tents will be fireproof and weighted down. No drilling or anchoring into the pavement, vehicles or building. Tents will be set up against the curb.
- Vendors shall operate their space in a safe and sanitary manner. Vendors must arrange tables and displays to present an attractive display. Vendors must keep their sales area clear of debris and keep edible products off the ground.
- Space assignments and rental agreements for the Market are not transferable. Space assignments are subject to change at the discretion of the Market Manager or his/her designees.
- If Vendor has employees selling for Vendors, please ensure that they understand all the rules of the Market.
MISC. AND FEES:
- All fees will be in accordance with the schedule outlined in the Downtown Troy Farmers Market application and payable in advance.
- This Agreement shall be governed by the laws of the State of Ohio. Miami County, Ohio is the exclusive venue for any litigation arising out of this Agreement.
Download a pdf of the 2017 Downtown Troy Farmers Market Rules.